IEP Advocacy Toolkit
Navigating the IEP process can feel overwhelming, but you don’t have to do it alone. Whether you're just beginning to notice learning challenges or already deep in the evaluation process, our IEP Advocacy Toolkit is designed to empower you with the knowledge, tools, and confidence to advocate for your child.
Inside this post, you’ll find:
8 clear steps to help you understand and navigate the IEP process
A downloadable guide breaking down the 8 simplified categories under which a child can qualify for an IEP (based on the 13 IDEA eligibility areas)
A template letter you can personalize and send to your school to request an evaluation
A general timeline so you know what to expect and when
Whether you’re just getting started or need a refresher, this toolkit will help you move forward with clarity and purpose.
8 Steps to Obtaining an IEP or 504 Plan
My child is struggling academically; I am noticing difficulties with xyz OR my child’s teacher has expressed concerns with xyz.
Parent can initiate conversation with the school in the form of a written letter to the school administration or the school’s SPED coordinator
We recommend looping in your child’s teacher if you haven’t spoken about your concerns already. While this is not required, it is good practice to all be on the same page.
The school has 15 days to respond; they can deny your request. What then?
School responds
If they deny your request, you have the right to an IEE (Independent Educational Evaluation). You can respond to the letter directly requesting an IEE through the district (paid by district).
If they approve your request, you consent to a meeting.
Attend meeting; typically the general ed teacher, school counselor or school psychologist, a SPED coordinator, and sometimes a district representative or administrator.
Take thorough notes
Come prepared with questions
Ensure a distraction-free environment.
Lead with curiosity and reserve judgement; remember that everyone in the room has the goal of your child reaching their full potential and succeeding.
After the meeting, you will receive documentation to sign. You don’t have to sign this and can reject any/all parts. If you feel like your child’s needs are not being adequately addressed and accommodated…
If you are not satisfied with the documentation, you can file for an IEE or file a complaint with the DOE.
If you do sign, the plan goes into place and the goals are tracked through progress monitoring. The goals, accommodations, and modifications are now protected by federal law. Here is what an IEP goal may look like:
Ex. When given 10 addition and subtraction problems within 20, Timmy will correctly solve 80% of the problems in 4 out of 5 opportunities, with visual supports and manipulatives as needed.
There are regular progress monitoring meetings and annually there will be a meeting during which amendments can be made.
During the annual meeting, each goal is examined to see if they have been met or not, if the accommodations are still necessary, are more needed, etc.
If there are any disputes during the annual IEP meeting, a “stay put” provision safeguards the student from any changes to the IEP without the parental input and consent. Essentially, the school cannot unilaterally alter, amend, change, or withdraw the IEP services until it has been consented to do parent/guardian.
8 Areas to Qualify for an IEP
Parent Request for Educational Evaluation (IEP Consideration)
✍️ How to Use This Template Letter
If you believe your child may need special education services, the first step is making a formal request for an evaluation. This template is here to help you do just that.
Make a copy of the Google Document. Fill in your child’s details, briefly describe the challenges you've observed, and send the letter to your school principal or special education coordinator. This written request serves as your official notice and consent to begin the evaluation process—and it starts the clock on the school’s legal timeline to respond.
Just personalize it, send it in (email or printed copy), and keep a copy for your records. This small step can open the door to big support. You’ve got this—and we’re here to help every step of the way.
Timeline
Here is a basic overview of what to expect time-wise. Keep in mind that time is of the essence; the earlier you begin the process the sooner you have answers.
Need help navigating the next step?
Every child’s journey is different and sometimes having a knowledgeable partner makes all the difference. If you’re feeling unsure, overwhelmed, or just want a second set of eyes on your situation, we’re here for you.
Schedule a consultation with our team at Teach Play Learn to get personalized guidance, whether you’re preparing for your first IEP meeting, interpreting evaluation results, or exploring the best-fit learning options for your child.
Let’s work together to make sure your child gets the support they deserve.
